Data Protection Act Information, Research Governance, Consent and Data storage NB Some of the links on these pages are local access only.
Ruth Wood - Database Adviser
Data Protection Act Information, Research Governance, Consent and Data storage
There have now been
people accessing these pages since the last update.
from www.digits.com
If you are starting a new project, or have collected or acquired some data and are wondering what to do next, perhaps I can save you time and effort. I can provide help in the following areas, but please don't hesitate to ask me about any other data related issues or problems, however large or small.
You can contact me on extension 7252 or by email at
You can also find me on the 4th Floor of the William Leech Building, in Room M4084.
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The document outlining Good Practice in the Collection and Storage of Data is available
either as a Word
document or click here
A short summary of the the above document entitled "Guidelines for effective data
management in the Department of Epidemiology and Public Health" is available either
as a Word document or
HTML
Computer
skills and training needs report (part1) and
(part2)
These are Word documents and can also be found in S:\ph\Computer Info\Dept Computing
Survey\Computer Info\SURVEY1.DOC and SURVEY2.DOC
If Netscape/Explorer is not configured to recognise Word files then Click
here for help
The presentation about Research Governance
at the Department Meeting on 18th April 2002
Also available by opening S:\ph\intinfo\Research Governance.ppt
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I have set up some databases which help manage various types of administrative information.
These databases all use MS Access 2002.
If you have difficulty opening any of these databases then please let me know.
It is no longer possible to open these databases directly from your web browser, instead start
MS Access and open databases from the location shown below.
These databases are all read only, apart from those authorised to update them.
These databases initially open showing a menu system to guide users through the
available functions.
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Microsoft Access
is the database software usually recommended for setting up research and admin databases in the University .I have developed applications using various version of MS Access, from version 2 up to
the current MS Access2003 for a number of research projects.
This usually involves creating user friendly interfaces for colleagues to
enter data, randomise patients and also produce up to date reports and updates.
When the data entry is complete and the data has been cleaned, it is usually exported to
SPSS using the OBDC facility or via Excel, in order to carry out the required statistical
analysis.
A useful source of information and contact with other Access users is the Usenet
Newsgroup comp.databases.ms-access. The archives of this group are searchable using the link
to Google below.
There is also a local Mailbase list dbinfo which can be used to
ask for help with database problems. The volume of traffic of this list is very low.
Here are some links to more sites with information about MS Access.
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There are a number of useful Usenet newsgroups, including comp.soft-sys.stat.spss.
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All data containing personal identifiers such as name, address, date of birth, postcode
etc. which is stored at the University MUST be appropriately registered under the Data Protection Act. For the
School of Population and Health Sciences (Public Health Research Group)
we have to register via the Faculty of Medicine.
New forms can be completed and existing forms viewed in the "list of departmental
research data sets" database S:\ph\DATABASES\LIST OF DATASETS\RESEARCH
DATA.MDB for both research data and other administrative data such as student or staff details.
When new forms have been completed please print out and sign them, then pass them on to me
(Ruth Wood) and I will keep a copy and pass them on the the Faculty's Medical Student Office.
There are now a checklist and instructions available as html
here or as a
word document .
Other information about the Data Protection Act, research governance, consent and confidentiality of patient information can be found on the following links.
Audit of information security -a presentation that I gave with the
results of an internal information security audit. Also available at S:\ph\intinfo\Audit of Information Security.ppt
IMPORTANT: Please avoid storing any identifiable data on shared access directories on turret1.
In general the S: drive is available to share information. Project directories can be set up on the P drive. These project
directories should have limited access to the members of that project team only.
Please check with Juliet or Fraser if you are unsure of the status of a particular directory or
you want to restrict access to a specific group of people.
Please also be aware that any identifiable data stored on your hard drive
(C:) is also accessible to anyone else using your computer unless pasword protected.
More importantly it will NOT BE BACKED UP regularly unless you personally take steps to do so and in the event of the
hard disk failing the data will be lost.
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There is a vast amount of publicly accessible health related data and information, including
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Useful general data and information available over the Internet, includes
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You may need to register for some of these, but the library pays for access to those
who charge.
Go to the library pages for a
full list of available journals.
Instructions to authors in Health
Sciences may also be a useful site.
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All ISS Documentation
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comp.databases.ms-access is quite a high volume Newsgroup, with 200-300 posts per day but there are probably other people asking similar questions, so its worth lurking for a while or checking the archives with Google.
comp.soft-sys.spss only gets 20-30 posts per day, so its much easier to scan down the list of posts and spot any useful information.
Alternatively use the Google service to
search the Usenet archives for old messages dealing with your query.
Please contact me if you need advice in accessing Usenet Newsgroups from Netscape/Explorer.
If you are not familiar with Usenet News and the Internet then please read the relevant
sections of the UCS sheet Rules of Use
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Leaving the subject line blank and including no other information in the body of the message.
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If you have problems downloading or opening files you may need to change your browser settings,
please ask Juliet or Fraser for help.
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You can contact me on extension 7252 or by email at
R.C.Wood@newcastle.ac.ukalternatively find me on the 4th Floor of the William Leech Building, in Room M4084.
Please let me know if any of the above links are not working.
Here's a link to my personal home page